Bids and Proposals

Below you'll find a list of bid opportunities for the City of San Rafael, which includes a Notice Inviting Bids (NIB) or Request for Proposals (RFP) for public works projects, as well as bid opportunities relating to goods, services, and professional services.

Please refer to the individual Notice Inviting Bids (NIB) or Request for Proposal (RFP) documents for information relating to requisites, such as bonds, insurance, special instructions, conditions, forms, and license requirements. Bids or proposals must be submitted per the detailed instructions found in each document.

For project plans, specifications, and bid results, contact the Public Works Department at (415) 485-3355 or the contact person as listed in each Notice Inviting Bids or Request for Proposal document. For projects issued by other departments, please contact the respective Project Manager listed as the contact person for the projects shown below.

Note: If you plan to work in the city of San Rafael, make sure you have a business license.

Canal Parking Striping Project

Posted on April 9, 2024

This week, Bayside Stripe & Seal, Inc. was awarded the Canal Parking Striping Project. Scheduled to commence shortly, the project will involve implementing new striping in the Canal neighborhood, including street parking spaces and red and yellow curb areas. Aimed at alleviating limited parking and enhancing neighborhood traffic safety, this initiative addresses critical concerns within...

Canal Striping Project

Posted on February 9, 2024

Bid advertised: January 25, 2024 Submission deadline: February 20, 2024 The City recently advertised our Canal Striping Project on BidExpress. The project objective is to remove conflicting striping and install new striping, including red curb, yellow curb, and parking Ts and Ls on various streets in the Canal neighborhood. This project is still being advertised...

Architectural, Engineering, and Interior Design Services for the Pickleweed Branch Library Re-Design Project

Posted on January 18, 2024

The City of San Rafael is seeking proposals from qualified consultants for Architectural, Engineering, and Interior Design Services for the Pickleweed Branch Library Re-Design Project. Pickleweed Library is located at 50 Canal Street in the Canal neighborhood, a vibrant and diverse area that has traditionally been marked by socio-economic disparities compared to the rest of...

Request for Proposal (RFP): Citywide Janitorial Services

Posted on January 4, 2024

SAN RAFAEL, CA - January 4, 2024 The City of San Rafael (City) hereby requests proposals for janitorial services for City facilities. It is the intent of the City to hire a fully-licensed contractor. Services shall include routine janitorial maintenance for City facilities, including the Public Safety Center, Library, Recreation Centers, Department of Public Works, and...

Request for Proposals (RFP) Residential Parking Permit Program

Posted on November 2, 2023

The City of San Rafael is soliciting proposals from qualified mobility, traffic, and parking consulting firms to develop a residential parking permit program that aligns with the unique needs and preferences of the City while also drawing upon best practices from similar programs implemented in other municipalities. Responses are due on December 7th, 2023, no later...

Request for Proposal (RFP): Vegetation Services

Posted on October 10, 2023

SAN RAFAEL, CA - October 10, 2023 The City of San Rafael (City) hereby requests proposals for vegetation management services from qualified businesses that are duly registered and licensed with either a C61-D49 or C27-D49 license in the State of California. Services shall include routine tree and vegetation services, Wildfire Fuel reduction services, and Emergency on-call...

Request for Proposal (RFP): Sea Level Rise Adaptation Planning Services

Posted on August 21, 2023

SAN RAFAEL, CA August 21, 2023 – The City of San Rafael is pleased to announce the release of our Request for Proposal for sea level rise adaptation planning services. The purpose of this project is to conduct a community-informed technical feasibility study of sea level rise adaptation options along the greater Canal District of...

Request for Proposal (RFP): Library Automated Materials Handling System

Posted on July 5, 2023

BID NOTIFICATION SAN RAFAEL, CA July 5, 2023– The City of San Rafael is pleased to announce the release of our Request for Proposal (RFP) for an Automated Materials Handling System (AMH) for the Downtown San Rafael Public Library. The AMH checks-in and sorts returned library materials and immediately provides updates to patron accounts utilizing...

Request for Proposal (RFP): Permit Management System Replacement

Posted on April 30, 2023

BID NOTIFICATION SAN RAFAEL, CA May 1, 2023– The City of San Rafael is pleased to announce the release of our Request for Proposal (RFP) for a Permit Management System Replacement. We are seeking to implement a commercially available, native cloud-based Permit Management solution that can provide broad administrative functionalities and a modern user experience...

Request for Information (RFI) Independent Police Auditor

Posted on April 4, 2023

The City of San Rafael, in an ongoing effort to improving trust with our community through transparency, is requesting information from private or public consulting firms that are interested in serving as an independent police auditor for the San Rafael Police Department. The City is issuing this Request for Information to determine interest...

Alternative Response Team RFP

Posted on October 6, 2022

The City is looking for a service provider with a history of implementing successful field‐based programs and mental health services to operate an Alternative Response Team (ART) that would serve as a first response team to a variety of requests for service, to include individuals in crisis. Experience with crisis response is preferred. The...

RFI for IHU Development Project – Due 09/19/2022

Posted on August 11, 2022

The City of San Rafael, in an ongoing effort to respond to the homelessness crisis in Marin County, is requesting information from property owners, managers, developers, faith-based organizations, or social service providers who are interested in partnering with the City of San Rafael on a potential Interim Housing Unit (IHU) development project. The IHU...

RFP for Updating the City’s Emergency Operations Plan (EOP) and EOC Handbook

Posted on June 10, 2022

The City of San Rafael (“City”) is inviting Proposals from qualified firms and individual consultants for preparation of an update to the City’s 2007 Emergency Operations Plan (EOP) and EOC Handbook. The new EOP and EOC Handbook should reflect a whole community approach and address the unique resources, challenges, and hazards in San Rafael. The...

Request for Proposals Homeless Outreach Services – May 2022

Posted on May 11, 2022

The Marin County Council of Mayors and Councilmembers (MCCMC) and the Marin Managers Association (MMA) represent all the cities and towns in Marin County. Several years ago, the MCCMC created a Community Homeless Fund where cities and towns, and the County of Marin, allocate funds for certain homelessness services. This Request for Proposals (“RFP”) is...

City of San Rafael Request for Proposals for Telephone System Replacement

Posted on March 18, 2022

NOTICE OF CANCELLATION 7/25/2022 REQUEST FOR PROPOSALS: TELEPHONE SYSTEM REPLACEMENT The City of San Rafael ("City") has determined that it would be in its best interest to cancel the solicitation and reject all proposals. The City recognizes the current budgeted amount may be insufficient. The City’s intention is to revise the Statement of Work and...

City of San Rafael Request for Proposals for Enterprise Resource Planning System (ERP) (CLOSED)

Posted on March 7, 2022

Proposal Deadline Extended to April 29, 2022 The City of San Rafael seeks to implement a commercially available, native cloud-based (SaaS) ERP solution that provides broad administrative functionality, long term sustainability and adaptability, and a modern user experience. The City has undertaken extensive user research to determine the needs across the City and how they...

RFQ for Equity Audit – Due 1/12/2022

Posted on November 24, 2021

The City of San Rafael (City) has been on the Diversity, Equity, Inclusion awareness journey for several years and is now seeking proposals from consultant firms, non-profits, and other organizations (consultant) with expertise in providing professional consulting services to assist us in conducting an equity audit as a foundation toward building a more diverse...

RFP For Professional Auditing Services – Due 12/31/21 (CLOSED)

Posted on November 23, 2021

The City of San Rafael is seeking proposals for the preparation of both financial and compliance audit reports covering the City and its related operations from qualified firms of certified public accountants. 2021 Request for Proposals - Audit Services Respondents to this RFP shall submit completed proposals electronically by 5:00 p.m. on December 31,...

Fire Station 54 and 55 (REBID) – Request for Proposals (CLOSED)

Posted on September 1, 2021

In the 1960s, Fire Stations 54 and 55 were designed and built. Fire Station 54 is located at 46 Castro Avenue in the Canal neighborhood. Fire Station 55 is located at 955 Point San Pedro Road between Knight Drive and Peacock Drive. Both fire stations are now beyond their useful life. For more information on...

Request for Proposals (RFP) – Evacuation Route Clearance – San Rafael Fire Department (CLOSED)

Posted on August 23, 2021

The City of San Rafael, through its Fire Department, is soliciting proposals from qualified and licensed tree service contractors, that are duly registered and licensed with either a C61-D49 or C27-D49 license in the State of California, to provide large-scale roadway fuel reduction and vegetation clearance services in the city right of way in the...

RFP for Janitorial Services (Re-Bid) – due 7/23/21 (CLOSED)

Posted on July 6, 2021

The City of San Rafael (City) hereby requests proposals for janitorial services for City facilities, including all child care centers, the Falkirk Cultural Center, and the Terra Linda Pool restroom (seasonal). It is the intent of the City to hire a fully-licensed contractor. Services shall include routine janitorial maintenance for all facilities included in the...

Fire Station 54 and 55 – Request for Proposals (CLOSED)

Posted on April 20, 2021

Fire Station 54 & 55 Pre-Qualification Results

Posted on March 17, 2021

On January 28, 2021, the City of San Rafael issued a pre-qualification questionnaire for the Fire Station 54 & 55 construction project to pre-qualify contractors that can bid on the project. Submissions were due on February 16, 2021. The following is a list of the contractors who have pre-qualified for this project (listed in alphabetical...

Routine Tree Services – Request for Proposals (CLOSED)

Posted on January 12, 2021

The City of San Rafael hereby requests proposals for on-call tree services from a qualified tree maintenance business that is duly registered and licensed with either a C61-D49 or C27-D49 license in the State of California. Services shall include routine tree services as required by the Public Works Operations and Maintenance Manager at various City...

RFP for Public Library & Community Center Conceptual Design Study – due 11/2/2020

Posted on September 28, 2020

The City of San Rafael is seeking proposals from qualified consultants to develop a Conceptual Design Option for a combined library and community center of approximately 43,700 square feet in San Rafael, California. The Project will build upon the results of the San Rafael Public Library Facilities Planning Study completed in August 2019. Additional information regarding...

RFP for Janitorial Services (Re-Bid) – due 9/15/20 (CLOSED)

Posted on September 1, 2020

The City of San Rafael (City) hereby requests proposals for janitorial services for City facilities. It is the intent of the City to hire a fully-licensed contractor. Services shall include routine janitorial maintenance for all City facilities, including the Police Department, Library, Recreation Centers, Department of Public Works, and City Hall. Work will include: vacuuming,...

RFP for Recreation and Child Care Software

Posted on August 31, 2020

The City of San Rafael is looking for a Recreation Management Software System to manage the diverse range of recreation and childcare programs that the City offers. This system will be a gateway used by staff and the public to provide recreation services including: Activity Registration (desk and online) Facility Reservations (desk and online) Child...

RFP for Janitorial Services (CLOSED)

Posted on August 10, 2020

RFP for Groundskeeping Services: Community Facilities District No. 2 at The Village at Loch Lomond Marina (CLOSED)

Posted on July 16, 2020

The City of San Rafael (City) hereby requests proposals for Groundskeeping Services for the maintenance and upkeep of the public portions of the landscaping, public restroom, park, playground and pedestrian pathways within Community Facilities District No. 2 at the Village at Loch Lomond Marina. It is the intent of the City to hire a fully-licensed...

MCSTOPPP Full Trash Capture Device Project (CLOSED)

Posted on June 8, 2020

The City is seeking proposals from qualified engineering Consultants for design and environmental clearance services associated with the City’s Marin County Stormwater Pollution Prevention Program (MCSTOPPP) Full Trash Capture Device Project. Proposals shall be submitted by firms that have a capable and demonstrable background in the type of work described in the section entitled “Scope...

COVID-19 Third-Party Job Site Safety Accountability Supervisor (JSAS) (CLOSED)

Posted on June 1, 2020

The City is seeking proposals for COVID-19 Third-Party Job Site Safety Accountability Supervisor (JSAS) for the Francisco Boulevard East Sidewalk project. Request for Proposals Addendum No. 1 Addendum No. 2

Francisco Boulevard West – Rice Drive to Second Street (CLOSED)

Posted on May 22, 2020

The installation of a cycle track, flatwork, streetlight installation, traffic signal work, striping, sheet pile installation, creek work, and landscape with an irrigation main. There will be both day and night work components to this project. For more information, please click here. List of Bids

Public Safety Center Resurfacing Project (CLOSED)

Posted on May 22, 2020

The project is located at 5th Avenue between A Street and the Mt. Tamalpais Cemetery, D Street between 5th Avenue and 4th Street, C Street between Mission Avenue and 4th Street, and Via Sessi from D Street to the end of the road, and is described as follows: Pavement resurfacing Slurry seal Grind and overlay...

Downtown Traffic Signal Improvements Project (CLOSED)

Posted on April 13, 2020

The City of San Rafael is seeking proposals from responsible, qualified firms for the City's Downtown Traffic Signal Improvements Project. The traffic signals associated with this project are located in Downtown San Rafael. In general, the scope of work includes controller upgrades (with existing signal timing), cabinet upgrades, and installation of video detection cameras, conduit,...

Help us make our O365 environment awesome

Posted on December 16, 2019

Our Challenge The City of San Rafael implemented O365 a couple of years ago, but with no adoption strategy. Since then, some employees and work groups have explored the applications but for the most part the organization is not leveraging the software to its full potential. Some users are frustrated because of the inconsistent use...

Bids and Proposals List