BID NOTIFICATION
SAN RAFAEL, CA July 5, 2023– The City of San Rafael is pleased to announce the release of our Request for Proposal (RFP) for an Automated Materials Handling System (AMH) for the Downtown San Rafael Public Library. The AMH checks-in and sorts returned library materials and immediately provides updates to patron accounts utilizing RFID tags. Proposals are to be obtained from qualified system integrators in support of the City’s requirements.
Download the RFP
Submit a Vendor Inquiry
Responses to Vendor Inquiries (8/3/23)
RFP Timeline
| Stage | Date |
| RFP Released | July 5, 2023 |
| 1st Round Vendor inquiries due to Project Manager | July 12, 2023 |
| Response to questions posted | July 19, 2023 |
| 2nd Round Vendor inquiries due to Project Manager | July 26, 2023 |
| Response to questions posted | August 2, 2023 |
| Final Proposals Due | August 9, 2023 |
| Vendor Demonstrations Scheduled (virtual) | Weeks of August 14, 2023 and August 21, 2023 |
| Contract Award Finalized and Executed | September 20, 2023 |
| Equipment Installation | End of December 2023 |
Submission Guidelines and Communication
For a vendor to be considered, the City must receive a digital copy of the proposal by 5:00 PM PST on August 9, 2023. Submissions and all inquiries are to be submitted by email to jill.tokutomi@cityofsanrafael.org. The RFP process will be managed by Jill Tokutomi, Assistant Director/ City Librarian of the City of San Rafael Library & Recreation Department.
All communications concerning this RFP must be directed in writing via email to the contact above. No other City employee, consultant, or contractor is empowered to speak for the City with respect to this RFP. Any oral communication is considered unofficial and non-binding to the City. After the proposal deadline, vendors should not contact the RFP Coordinator or any other City official or employee, except to respond to a request by the Project Manager.