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Request for Proposal (RFP): Library Automated Materials Handling System

Posted on July 5, 2023


SAN RAFAEL, CA July 5, 2023– The City of San Rafael is pleased to announce the release of our Request for Proposal (RFP) for an Automated Materials Handling System (AMH) for the Downtown San Rafael Public Library. The AMH checks-in and sorts returned library materials and immediately provides updates to patron accounts utilizing RFID tags. Proposals are to be obtained from qualified system integrators in support of the City’s requirements.

Download the RFP
Submit a Vendor Inquiry

Responses to Vendor Inquiries (8/3/23)

RFP Timeline 


Stage  Date 
RFP Released  July 5, 2023
1st Round Vendor inquiries due to Project Manager July 12, 2023
Response to questions posted  July 19, 2023
2nd Round Vendor inquiries due to Project Manager July 26, 2023
Response to questions posted  August 2, 2023
Final Proposals Due August 9, 2023
Vendor Demonstrations Scheduled (virtual) Weeks of August 14, 2023 and August 21, 2023
Contract Award Finalized and Executed September 20, 2023
Equipment Installation End of December 2023

Submission Guidelines and Communication 

For a vendor to be considered, the City must receive a digital copy of the proposal by 5:00 PM PST on August 9, 2023. Submissions and all inquiries are to be submitted by email to The RFP process will be managed by Jill Tokutomi, Assistant Director/ City Librarian of the City of San Rafael Library & Recreation Department.  

All communications concerning this RFP must be directed in writing via email to the contact above. No other City employee, consultant, or contractor is empowered to speak for the City with respect to this RFP. Any oral communication is considered unofficial and non-binding to the City. After the proposal deadline, vendors should not contact the RFP Coordinator or any other City official or employee, except to respond to a request by the Project Manager. 

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