City Council – June 23, 2025 (Special Meeting starts at 4 p.m.)
AGENDA
SAN RAFAEL CITY COUNCIL – MONDAY, JUNE 23, 2025
SPECIAL MEETING AT 4:00 P.M. AND 6:00 P.M.
San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
| This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael.
How to participate in the meeting:
If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. |
SPECIAL MEETING AT 4:00 P.M.
San Rafael Third Floor Conference Room
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:
Watch on Webinar: https://tinyurl.com/CCSP-06-23-2025
Listen by phone: (669) 900-9128
ID: 896-7852-8953#
1. Planning Commission Interviews
Interview Applicants and Make An Appointment to Fill One Four-Year Term Through the End of October 2027 on the Planning Commission Due to the Resignation of Danielle O Leary (CC)
Recommended Action – Interview applicants and make appointment
Staff Report
Adjourn to Closed Session.
REGULAR MEETING AT 6:00 P.M.
San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:
Watch on Webinar: https://tinyurl.com/city-council-2
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 444-9171
ID: 860-6190-5675#
OPEN SESSION THIRD FLOOR CONFERENCE ROOM 4:45 PM
1. Mayor Kate to announce Closed Session items.
CLOSED SESSION THIRD FLOOR CONFERENCE ROOM 4:45 PM
2. Closed Session:
a. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION, Government Code Section 54956.9(d)(1)
River Landon, LLC v. Hinkle, et al. U.S. District Court for the Northern District of California, Case No. 3:25-cv-04904-LB
b. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 350 Merrydale Road / 3833 Redwood Highway, San Rafael APNs 179-041-27 & 179-041-28
Agency negotiator: Cristine Alilovich, City Manager; John Stefanski, Assistant City Manager; Daniel Cooperman, Community Services Division Director
Negotiating parties: Ridgewood Properties, a California General Partnership, as to an undivided interest; and Francine M. Clayton, Trustee of The Francine M. Clayton 1996 Trust, as to an undivided interest
Under negotiation: Price and Terms of Payment
c. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 620 Canal Street, San Rafael, CA (APN 014-162-01)
Agency negotiator: Cristine Alilovich, City Manager; Micah Hinkle, Director of Community Economic Department; Greg Minor, Assistant Director of Community and Economic Development
Negotiating parties: The Anthony Cavallo Trust
Under negotiation: Price and Terms of Payment
CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)
3. City Manager and Councilmember Reports:
CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.
4. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Regular City Council Meeting of June 2, 2025 (CC)
Recommended Action – Approve minutes as submitted
Minutes
b. Proclamation
Proclamation Supporting Parks and Recreation Month (LR)
Recommended Action – Receive and file
Proclamation
c. Professional Services Agreement for Legal Services
Resolution Authorizing the City Manager to Execute a Professional Services Agreement in an Amount Not to Exceed $600,000 with Burke, Williams & Sorensen, LLP for Legal Services (CA)
Recommended Action – Adopt Resolution
Staff Report
d. Homelessness Services Contracts
Resolutions Authorizing the City Manager to Amend Contracts with Foege Schuman Global Disaster Solutions LLC for Encampment and Debris Removal, in the Amount not to Exceed $200,000, for a total not to Exceed Amount Under this Agreement of $350,000; and with Foege Schuman Global Disaster Solutions LLC for Sanctioned Camping Area Operations in the Amount not to Exceed $675,000 for a Total not to Exceed Amount of $1,350,000, and with Defense Block Security for Security Services at the Sanctioned Camping Area in the Amount by $750,000 for a Total not to Exceed of Amount of $1,600,000; and Authorizing Supplemental Budget Appropriations of $1,425,000 from Available Encampment Resolution Fund-Round 3 (ERF3) Grant Funds to Support Amended Contracts (CM)
Recommended Action – Adopt Resolution
Staff Report
e. Extending On-Call Building Plan Review and Inspection Consulting Services Agreements
Resolution Authorizing the City Manager to:
1) Amend Professional Services Agreements for On-Call Building Plan Review and Inspection Consulting Services to Increase the Total Compensation Amount for Coastland Civil Engineering, LLP by $200,000 for a Total Not to Exceed Amount of $400,000 and to
Increase the Total Compensation Amount for Interwest Consulting Group By $300,000 for a Total Not to Exceed Amount of $450,000; and
2) Authorize Supplemental Fiscal Year 2024-25 Budget Appropriations of $500,000 (General Fund) Supported Through Increased Permit Fee Revenues (CED)
Recommended Action – Adopt Resolution
Staff Report
f. Exploring Formation of a Community Land Trust with The County of Marin
Resolution in Support of Exploring the Formation of a Community Land Trust with The County of Marin as a Step Toward Achieving Compliance with the Metropolitan Transportation Commission’s (MTC’s) Transit-Oriented Communities (TOC) Policy (CED)
Recommended Action – Adopt Resolution
Staff Report
g. Ending Grant Agreement with Homeward Bound for 830 B Street Affordable Housing
Resolution As the Housing Successor to the San Rafael Redevelopment Agency Authorizing the City Manager to Execute an Amendment to Terminate the Grant Agreement Between the San Rafael Redevelopment Agency and Homeward Bound of Marin Dated May 4, 1998, for the Rehabilitation of 29 Affordable Residential Units at 830 B St, Contingent Upon a Return of $16,560 in Grant Funds to the Low and Moderate Income Housing Fund (CED)
Recommended Action – Adopt Resolution
Staff Report
h. Loch Lomond 10 – Mello-Roos District No. 1992-1 Special Tax
Resolution Setting the Special Tax for Community Facilities District No. 1992-1 (Loch Lomond #10) for Fiscal Year 2025-26 (CED)
Recommended Action – Adopt Resolution
Staff Report
i. The Village at Loch Lomond Marina – Mello-Roos District No. 2
Resolution Setting the Special Tax for City of San Rafael Community Facilities District No. 2 (The Village at Loch Lomond Marina) for Fiscal Year 2025-26 (CED)
Recommended Action – Adopt Resolution
Staff Report
SPECIAL PRESENTATIONS
5. Special Presentations
a. Presentation of Proclamation in Recognition Louise Yost, Retiring from the Pickleweed Advisory Committee
Proclamation
OTHER AGENDA ITEMS
6. Other Agenda Items
a. Public Art Program Implementation Agreement
Resolution Authorizing the City Manager to Execute a Professional Services Agreement in An Amount Not to Exceed $250,000 with Local Edition Marketing, LLC to Implement a Public Art Program Funded by a Grant from the California Arts Council for the Downtown San Rafael Arts District (CED)
Recommended Action – Adopt Resolution
Staff Report
b. 620 Canal Street Acquisition
Resolution Authorizing the City Manager to:
1. Negotiate and Execute a Grant Agreement, in a Form Approved by the City Attorney, with Marin County for a Minimum of $1,150,000 in Measure A Land Preservation and Park Access Program Funds ( Measure A Funds ), Accepting and Appropriating Grant Funds;
2. Negotiate and Enter Into a Purchase and Sale Agreement and Ancillary Documents for the Property Located at 620 Canal Street, Provided the City s Contribution to the Purchase Price Does Not Exceed $500,000, Plus Said Measure A Funds Received; And
3. To Take Actions Necessary or Incidental to Carrying out the Intent of this Resolution (CED)
Recommended Action – Adopt Resolution
Staff Report
PUBLIC HEARINGS
7. Public Hearings
a. Baypoint Lagoons Assessment District
Resolution Confirming the Engineer’s Annual Report for the Baypoint Lagoons Assessment District and the Assessment Diagram Connected Therewith and Ordering the Levy and Collection of Assessments for Fiscal Year 2025-26 (PW)
Recommended Action – Adopt Resolution
Staff Report
b. Point San Pedro Road Median Landscaping Assessment District
Resolution Confirming the Engineer’s Annual Levy Report for the Point San Pedro Road Median Landscaping Assessment District and the Assessment Diagram Connected Therewith and Ordering the Levy and Collection of Assessments for FY 2025-26 (PW)
Recommended Action – Adopt Resolution
Staff Report
c. Roadside Memorial Policy
Resolution Approving a Roadside Memorial Policy to Establish Procedures for Handling Memorials Placed within City of San Rafael Right-of-Way (PW)
Recommended Action – Adopt Resolution
Staff Report
d. Affordable Housing Funding Recommendation
Resolution Authorizing the Appropriation of $503,000 from the Affordable Housing in-Lieu Fee Fund (Fund #243), Including $3,000 in Administrative Costs, for Funding for Three One 100 Percent Affordable Housing Projects In Fulfillment of the Affordable Housing Trust Fund 2025 Notice of Funding Availability, and Authorizing the City Manager to Execute Funding Agreements with Abode Housing Development in an Amount Not to Exceed $200,000, Marin Foster Care Association in An Amount Not to Exceed $150,000 and EAH Housing in an Amount Not to Exceed $150,000 and All Documents Incidental to the Funding Agreements (PW)
Recommended Action – Adopt Resolution
Staff Report
OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community.
ADJOURNMENT:
Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing 711 , at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.
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