The City Hall building will be closed to the general public on Fridays from June 6, 2025 through August 29, 2025. San Rafael Community Centers, Libraries, Al Boro Parking Services, and all Public Safety services will remain open and maintain normal Friday hours.

 

Request For Qualifications (RFQ) for On-Call Planning and CEQA Services

Request for Qualifications

City of San Rafael

On-Call Planning and California Environmental Quality Act (CEQA) Services 

RFQ ISSUED: MAY 27, 2025

The City of San Rafael’s Community and Economic Development (CED) Department is issuing this Request for Qualifications (RFQ) to identify qualified consultants to provide the following on-call services:
  • Land Use Entitlement Processing; and
  • California Environmental Quality Act (CEQA) Administration and Review.
Respondents may choose to provide services in one or both areas.  Respondents for entitlement review should demonstrate a capacity to provide staff who can familiarize themselves with and apply the San Rafael Municipal Code under the guidance of City Staff.  Likewise, Respondents offering to provide CEQA review should demonstrate their experience applying CEQA to various projects. The intent is to have contracts in place with qualified firms to provide competent, reliable, skilled on-call staff who can complete the processing of a subset of the City’s case total in a rapid, efficient manner on an as-needed basis.  Successful responders will provide on-call personnel who are skilled, punctual, responsible, and knowledgeable in their assigned area.

Review the Request for Qualifications

Selection Timeline
Announcement May 27, 2025
Pre-Submittal Meeting (Optional) June 9, 2025, 1:30pm-2:30pm, Pacific Time
Deadline for Questions June 17, 2025, by 5:00pm, Pacific Time
RFP Responses Due July 1, 2025, by 5:00pm, Pacific Time
Evaluation  July 1-11, 2025
Consultant Team Interview(s) (if applicable)  July 14-18, 2025 
Contract Authorization by Council September 1, 2025 * Anticipated
This timeline is subject to change. The City will hold a Pre-Bid Informational Zoom meeting (Meeting Link) on June 9, 2025 from 1:30pm-2:30pm, Pacific Time to review the RFQ.

Please email ced.bids@cityofsanrafael.org for registration and with questions prior to the meeting date. Additional questions will be accepted through June 17, 2025, via email, with responses posted to the City’s website by July 1, 2025.

Complete responses must be received no later than 5:00 pm on July 1, 2025, at ced.bids@cityofsanrafael.org or via BidExpress. Finalists may be invited to a Consultant Team Interview, then recommended for selection to the San Rafael City Council. 

RFQ FOR ON-CALL PLANNING AND CEQA SERVICES

BIDEXPRESS

Any questions regarding this project can be submitted via BidExpress.

Further information including the project documents and a how-to guide for first-time Bid Express users can be found on the San Rafael Bid Express home page at https://www.bidexpress.com/businesses/39341/home. Please note that you will have to register for a free Bid Express account to view project solicitations and download documents. 

Questions

All questions should be addressed to:
Greg Minor, Assistant Director, Community and Economic Development
City of San Rafael
ced.bids@cityofsanrafael.org

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