City Council – October 6, 2025 (Special Meeting starts at 4 p.m.)
6:00 pm
AGENDA
SAN RAFAEL CITY COUNCIL – MONDAY, OCTOBER 6, 2025
| This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael.
* You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. If you experience technical difficulties during the meeting, please contact city.clerk@cityofsanrafael.org. |
SPECIAL MEETING AT 4:00 P.M.
San Rafael City Hall, Third Floor Conference Room
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:
Watch on Webinar: https://tinyurl.com/spcc-2025-10-06
Listen by phone: (669) 900-9128
ID: 829-1614-4737#
SPECIAL MEETING
1. Special Meeting:
a. Boards, Commissions, and Committees Interviews
Interview Applicants and Make Appointments to the Board of Library Trustees and the Fire Commission to the End of October 2029 (CC)
Recommended Action Interview applicants and make appointments
Staff Report
REGULAR MEETING AT 6:00 P.M.
San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:
Watch on Webinar: https://tinyurl.com/city-council-1
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 444-9171
ID: 863-4489-1398#
OPEN SESSION THIRD FLOOR CONFERENCE ROOM 5:00 PM
2. Mayor Kate to announce Closed Session items.
CLOSED SESSION THIRD FLOOR CONFERENCE ROOM 5:00 PM
3. Closed Session:
a. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2) (2 potential cases)
Supplemental Documents
CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)
4. City Manager and Councilmember Reports:
CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.
5. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Regular City Council Meeting of September 15, 2025 (CC)
Recommended Action – Approve minutes as submitted
Minutes
b. Agreement for Environmental Consulting Services for the Dominican Residential Development Project and Associated Supplemental Fiscal Year 2025-2026 Budget Appropriation
Resolution Authorizing the City Manager to (1) Execute a Professional Services Agreement with Environmental Science Associates (ESA) In an Amount Not to Exceed $675,221 for Environmental Consulting Services for the Dominican Residential Development Project (PLAN23-081) Located at Assessor s Parcel Number (APN) 015-163-03 and (2) Appropriate Supplemental Fiscal Year (FY) 2025-2026 Budget Appropriations Totaling $675,221 (CED)
Recommended Action – Adopt Resolution
Staff Report
c. Replacement of Fire Hoses and Nozzles
Resolution Authorizing the City Manager to Execute Purchase Orders for Firefighting Hoses from L.N. Curtis & Sons, Inc., In an Amount Not to Exceed $82,506, and for Hoses and Nozzles from Allstar Fire Equipment Inc., In an Amount Not to Exceed $152,718 (FD)
Recommended Action – Adopt Resolution
Staff Report
d. Wireless Access Point Upgrade
Resolution Authorizing the City Manager to Execute a Purchase Order for the Replacement of Wireless Access Points, In an Amount Not to Exceed $128,299 (DS)
Recommended Action – Adopt Resolution
Staff Report
e. Information Technology Services Agreement Renewal
Resolution Authorizing the City Manager to Execute a General Service Agreement with Xantrion, Inc., for Information Technology Services from November 1, 2025, through October 31, 2026, In an Amount Not to Exceed $1,207,200 (DS)
Recommended Action – Adopt Resolution
Staff Report
f. Cybersecurity Awareness Month
Proclamation in Recognition of Support of Cybersecurity Awareness Month (DS)
Recommended Action – Receive and file
Proclamation
g. Measure C Wildfire Prevention Fund
Resolution Authorizing a Fiscal Year (FY) 2025-26 Supplemental Budget Appropriation from Measure C, Wildfire Prevention Fund (242) Fund Balance In the Amount of $1,108,319 to Support Ongoing Wildfire Prevention Efforts (Fin)
Recommended Action – Adopt Resolution
Staff Report
SPECIAL PRESENTATIONS
6. Special Presentations
a. Presentation of Proclamation in Recognition of Fire Prevention Week 2025 (FD)
Proclamation
OTHER AGENDA ITEMS
7. Other Agenda Items
a. Capital Project Management Services Contract for Albert Park Library & Community Center and Measure P Project Update
Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Griffin Structures for Albert Park Library & Community Center Capital Project Management Services, In an Amount Not to Exceed $350,000 in FY 2025-26; And Subsequent Amendments Based on Each Fiscal Year s Appropriation for a Total Contract Amount Not to Exceed $4,440,606 Through Project Completion; Measure P Project Update (CM)
Recommended Action – Adopt – Resolution
Staff Report
b. Wildfire Prevention Efforts in San Rafael from 2019-2025
Informational Report on the 38-Point Wildfire Prevention and Protection Action Plan (FD)
Recommended Action – Accept report and proposed revision
Staff Report
OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community.
Correspondence
ADJOURNMENT
Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing 711 , at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.