Please note:  City Hall and most departments/facilities will be closed from December 23rd through January 2nd. We will resume all services on Tuesday, January 3, 2023.

City Council – October 17, 2022

Oct 17 2022

AGENDA

SAN RAFAEL CITY COUNCIL - MONDAY, OCTOBER 17, 2022

REGULAR MEETING AT 7:00 P.M.

In-Person:
San Rafael City Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901

Participate Virtually:
Watch on Zoom Webinar: https://tinyurl.com/CC-2022-10-17
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 900-9128
ID: 899-2635-9885#
One Tap Mobile: US: +16699009128,,89926359885#

CORONAVIRUS (COVID-19) ADVISORY NOTICE

In response to Assembly Bill 361, the City of San Rafael is offering teleconference without complying with the procedural requirements of Government Code section 54953(b)(3). This meeting will be held in-person, virtually using Zoom and is being streamed to YouTube at www.youtube.com/cityofsanrafael.

How to participate in the meeting in-person:

* Stay home if you are experiencing COVID-19 symptoms.
* Face coverings are recommended for attendees.
* Use the sign-in sheet (optional) which allows notification of potentially exposed individuals if contact tracing reveals COVID-19 transmission may have occurred in a given meeting.
* Attendance will be limited to 50 percent of room capacity (no more than 90 persons) and all in-person attendees should socially distance as recommended by public health authorities. If the Chambers are 50% occupied, please participate online instead or utilize the audio feed in the lobby.
* All attendees are encouraged to be fully vaccinated.

How to participate in the meeting virtually:

* Submit public comment in writing before 4:00 p.m. the day of the meeting to city.clerk@cityofsanrafael.org.
* Join the Zoom webinar and use the 'raise hand' feature to provide verbal public comment.
* Dial-in to Zoom's telephone number using the meeting ID and press *9 to raise your hand, and *6 to unmute yourself, then provide verbal public comment.

Any member of the public who needs accommodations should contact the City Clerk (email city.clerk@cityofsanrafael.org or phone at 415-485-3066) who will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests.

OPEN SESSION
1. None.

CLOSED SESSION
2. None.

OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community.

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)
3. City Manager and Councilmember Reports:

CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.

4. Consent Calendar Items:

a. Approval of Minutes
Approve Minutes of the City Council Regular and Special Meetings of September 19, 2022 and the City Council Regular Meeting of October 3, 2022 (CC)
Recommended Action - Approve minutes as submitted
September 19, 2022 Special Minutes
September 19, 2022 Regular Minutes
October 3, 2022 Regular Minutes

b. Use of Teleconferencing for Public Meetings During State of Emergency
Resolution Pursuant to Assembly Bill 361 Making Findings and Confirming the Need for the Use or Continued Use of Teleconferencing to Hold Public Meetings of the City’s Legislative Bodies During the Continuing State of Emergency Relating to the Covid-19 Pandemic (CA)
Recommended Action - Adopt Resolution
Staff Report

c. Citizen of the Year Award Designation
Resolution Designating “The Richard P. O’Brien and Mary Ferrario O’Brien Citizen of the Year Award” as the “Richard P. O’Brien and Mary Ferrario O’Brien Public Service Award” (CC)
Recommended Action – Adopt Resolution
Staff Report

d. Information Technology Services Agreement Renewal
Resolution Authorizing the City Manager to Execute a General Service Agreement with Addendum with Xantrion, Inc., for Information Technology Services from November 1, 2022 Through October 31, 2023 in an Amount Not to Exceed $1,068,350 (DS)
Recommended Action – Adopt Resolution
Staff Report

e. City Quarterly Investment Report
Acceptance of City of San Rafael Quarterly Investment Report for the Quarter Ending September 30, 2022 (Fin)
Recommended Action – Accept report
Staff Report

f. Triannual Fire Code Ordinance Amendments
Introduction of An Ordinance of the City of San Rafael City Council Amending Chapter 4.08 of the San Rafael Municipal Code to Adopt by Reference the California Fire Code 2022 Edition with Amendments, the International Fire Code 2021 Edition, and Appendix A of the 2021 International Wildland-Urban Interface Code and Adopting Findings of Fact Supporting the Amendments to Such Codes; and Setting a Public Hearing for November 7, 2022 (FD)
Recommended Action – Waive further reading of the ordinance and refer to it by title only, introduce the Ordinance, and set a public hearing for November 7, 2022
Staff Report

g. Sponsorship of Minor Park Amenities Policy
Resolution Adopting the Sponsorship of Minor Park Amenities Policy, and Rescinding Resolution 8923 Donation of Park Trees and Bench Guidelines (LR)
Recommended Action – Adopt Resolution
Staff Report

h. Increase Construction Contingency on Fire Stations 54 & 55 Essential Facilities Projects
Resolution Authorizing Additional Construction Contingency Funds for Phase 2 Essential Facilities Projects – Fire Stations 54 and 55, In an Amount Not to Exceed $450,000, For a Total Construction Contingency Amount of $1,330,900 (PW)
Recommended Action – Adopt Resolution
Staff Report

i. One Bay Area Grant (OBAG3) Resolutions
Resolution of Compliance with State Housing Laws and Resolutions of Local Support for Four Projects: Canal Active Transportation Improvements, Canal/Southeast San Rafael PDA, Northgate PDA and Second and Fourth Street Intersection Improvements (PW/CD)

i. Resolution Verifying Compliance with State Housing Laws
Recommended Action – Adopt Resolution

ii. Resolution Authorizing the Filing of Application for Funding Assigned to MTC and Committing Any Necessary Matching Funds and Stating Assurance to Complete the Canal Active Transportation Improvements Project
Recommended Action – Adopt Resolution

iii. Resolution Authorizing the Filing of Application for Funding Assigned to MTC and Committing Any Necessary Matching Funds and Stating Assurance to Complete the Canal/Southeast Area PDA Study Project
Recommended Action – Adopt Resolution

iv. Resolution Authorizing the Filing of Application for Funding Assigned to MTC and Committing Any Necessary Matching Funds and Stating Assurance to Complete the Northgate Area PDA Study Project
Recommended Action – Adopt Resolution

v. Resolution Authorizing the Filing of Application for Funding Assigned to MTC and Committing Any Necessary Matching Funds and Stating Assurance to Complete the Second and Fourth Street Intersection Improvements Project
Recommended Action – Adopt Resolution
Staff Report

SPECIAL PRESENTATION
5. Special Presentation:

a. Presentation of Proclamation Supporting the 2022 Great Shake Out Earthquake Drill (FD)
Proclamation

OTHER AGENDA ITEMS
6. Other Agenda Items:

a. Transit Center Relocation Draft Environmental Impact Report Update
Informational Update from Golden Gate Bridge, Highway & Transportation District Regarding the New Downtown San Rafael Transit Center (PW/CD)
Recommended Action – Accept report
Staff Report
Correspondence

b. San Quentin Pump Station Reconstruction
Adopt Resolutions for the San Quentin Pump Station Reconstruction Project, City Project No. 11334 (PW)

i. Resolution Awarding and Authorizing the City Manager to Execute the Construction Agreement for the San Quentin Pump Station Reconstruction Project to Thompson Builders Corporation, in the Amount of $6,538,725 and Authorizing Contingency Funds in the Amount of $685,275 For a Total Contract Appropriation of $7,224,000
Recommended Action – Adopt Resolution

ii. Resolution Authorizing and Directing the City Manager to Execute a Deductive Change Order to the Thompson Builders Corporation Construction Agreement for the San Quentin Pump Station Reconstruction Project in the Amount of $724,000, For a Revised Contract Appropriation of $6,500,000
Recommended Action – Adopt Resolution

iii. Resolution Approving and Authorizing the City Manager to Execute a Professional Services Agreement with AlphaCM, Inc. for Construction Management, Inspection, and Testing Services Associated with the San Quentin Pump Station Reconstruction Project, in the Amount Not to Exceed $515,716
Recommended Action – Adopt Resolution

iv. Resolution Approving and Authorizing the City Manager to Execute a Second Amendment to the Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc. for Bid, Construction, and Environmental Compliance Support Services Associated with the San Quentin Pump Station Reconstruction Project, in the Amount Not to Exceed $130,550, for a Revised Total Agreement Amount of $504,567
Recommended Action – Adopt Resolution
Staff Report

SAN RAFAEL SUCCESSOR AGENCY:
1. Consent Calendar:

a. Successor Agency Quarterly Investment Report
Acceptance of Successor Agency Quarterly Investment Report for the Quarter Ending September 30, 2022 (Fin)
Recommended Action – Accept report
Staff Report

ADJOURNMENT:

Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing city.clerk@cityofsanrafael.org or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.


CC-SA-Agenda-2022-10-17.pdf
October 13, 2022
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Select 'download' below to view the Agenda Packet


Agenda-Packet-2022-10-17.pdf
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Select 'download' below to view the Minutes

CC-SA-Minutes-2022-10-17.pdf
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CC-SA-Minutes-2022-10-17.pdf
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Lindsay Lara,
City Clerk

1400 Fifth Ave., Rm. 209
San Rafael, CA 94901
Monday-Friday: 9:00am - 4:00pm
Friday: By Appointment Only
Saturday-Sunday: Closed
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